Invitation to Tender - Kilgetty Roundhouse

Woodland Improvements Pembrokeshire

Invitation to tender 

Small Woods - Coed Lleol (SWCL) on behalf of the Kilgetty Community Council invites qualified contractors to submit tenders for the construction of a round house. This project aims to provide a multifunctional space that will serve as a community hub for local events and activities. 

Kilgetty Community Council owns the community field, a public space open year-round, which serves as a hub for various local activities and organisations. The field is also recognised as a sanctuary for wildflowers and wildlife, making it an important ecological site within the community. 
 
SWCL, in partnership with Kilgetty Community Council, plans to use funding to enhance the accessibility of the field by creating a wheelchair-friendly pathway leading to the centre of the field. This is where a proposed roundhouse will be constructed. 
 
The local council has been informed of the project, and no additional planning permission is required as long as the roundhouse adheres to the specified building guidelines. Both Coed Lleol and Kilgetty Community Council are enthusiastic about the construction of the roundhouse, which will be utilised for future nature well-being programs and will encourage community members to help maintain the building. 
 

The scope of the project includes, but is not limited to: 

Structure: Erecting the round house, including roof. The structure should be built with durable materials appropriate for the local climate. 

Compliance: Ensure all work complies with local building codes and regulations. 

Specifications 

Size: No more than 200cubic meters in volume and 4m in height 

Materials: Using local wood as much as possible 

Design: Design plans should be submitted with the tender. 

The round house should be aesthetically pleasing and functional.  

Waterproof. 

No walls needed.  

Woodchip for floor. 

Accessibility: Ensure the structure is accessible to all community members, including those with disabilities. 

Planning and building control 
Planning permission is exempt if the roundhouse is under the specification of 200m3 in size and under 4m in height. The contractor would be responsible for seeking building control sign off. Cost of the application would be met by Client, but the submission of a notice would be the responsibility of the contractor. 

Tender document and expression of interest

Timeframe 

Deadline for submissions: 12:00pm Friday 11th October 2024 

Work completed and invoiced by: 6th December 2024 

Location 
Kilgetty community field, Kilgetty, Pembrokeshire 

Budget guidelines 
The total budget allocated is £8,000 inclusive of VAT.  
No funds will be available beyond the end of Dec 2024.